Roles & grades
Roles control what each member can do. Grades control what content each member can see. Together they let you share the right knowledge with the right people.
The role hierarchy
C3NTR has five roles, arranged from most access to least:
- School Leader — Full control of the school: settings, billing, members, all content.
- School Admin — Can manage members, content, and settings. Cannot manage billing.
- Instructor — Can create and edit content. Cannot manage members or settings.
- Assistant Instructor — Can create content but with fewer publishing permissions.
- Student — Can read content, favourite items, and receive announcements.
Each role inherits the permissions of the roles below it. A School Leader can do everything an Instructor can do, and more.
Customise role labels
The default role names may not match your school's language. You can rename them to fit. For example, you might call "Instructor" a "Sifu" or "Coach" instead.
Go to Settings > Roles & Grades.
Under Role labels, tap any role to edit its display name.
Tap Save. The new label appears everywhere in the app for all members.
You can also reorder which roles appear first in lists, and disable roles that your school does not use. Disabled roles are hidden from the member picker.
Set up grades
Grades represent levels of progression in your school. They could be belt colours, year groups, skill levels, or anything that fits your discipline.
Go to Settings > Roles & Grades and scroll to the Grades section.
Tap Add grade. Enter a name (for example, "White Belt") and pick a colour. A name is required, so the grade reads clearly to your members.
If you like, upload a badge image for the grade. Members see it on their grade card and the moment they reach it. Without one, the grade shows as a coloured circle.
Turn on Begins a new level to mark a milestone and give it a name, such as "Intermediate" or "Advanced". The milestone carries up through the grades above it until the next one.
Drag grades into order from lowest to highest. The order matters for content visibility.
You can change the word "Grade" to something else. Go to Settings > Roles & Grades > Grade terminology and enter your preferred term, such as "Level", "Belt", or "Year".
Add steps to a grade
Steps are optional. If you decide gradings in person, you can leave them empty — the app still tracks the move and celebrates it. If you would like to show members what a grade involves, add a few steps.
When you add or edit a grade, each step is one of two kinds:
- Reading — choose a tag. The step completes on its own once the member has read the articles under that tag.
- In person — a short line you tick off yourself, such as "Demonstrate the first form".
Members see the steps for their next grade on their grade card, so they know what comes next.
Promote a member
Open Users, tap a member, then tap View progression. From here you can confirm in-person steps, see the grades they have reached, and move them up.
Tick off any in-person steps the member has completed. Reading steps tick themselves once the member has read the linked articles.
Tap Promote to {next grade}. You can add a short note of encouragement — the member sees it when they reach the grade.
You can also promote in one tap from the grade dropdown on the member's row. Either way, the move is recorded and the member is welcomed to their new grade.
What members see: Your path
When grades are on, each member has a Your path card in their menu, on the right of the top bar. It shows their current grade, the milestone they are in, and the steps to their next grade.
Tapping it opens Your grades — a calm ladder of every grade. It shows how far the member has come, the date they reached each grade, the milestone bands, and the grade that comes next.
When you promote a member, the next time they open the app they are welcomed with a short, full-screen moment: their new badge, your note, and any content that has just opened up to them.
How grades control content
When you write an article or create a term, you can set a minimum grade level. Members below that grade will not see the content in their Explore tab or search results.
Members at or above the minimum grade can read the content as normal. This lets you reveal more advanced material as students progress.
If you do not set a grade on a piece of content, it is visible to everyone.
Disable grades
Not every school needs grades. If your school does not use levels or progression stages, you can turn grades off entirely in Settings > Roles & Grades. All content becomes visible to all members.
Can't find what you need?
Get in touch at support@c3ntr.app